Reso 2007-1152 - Laserfiche WebLink

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1.04 Who Mav Bid: ONLY THE MANlJF ACTURERS OF BRANDS IDENTIFIED IN THE TECHNICAL SPECIFICATIONS MAY SUBMIT BIDS. "Manufacturer" means the entity that holds the trademark in the identified brand name. At its option, a manufacturer may authorize a single entity, such as a distributor or other agent, to represent the manufacturer for purposes of bidding and entering into the Contract, in which case conclusive proof of such authorization shall be submitted with the bid. Dealers and resellers shall not submit bids. The Department reserves the right to accept bids from entities offering products that satisfy the "other" brand criteria outlined in the technical specifications but that do not have protected trade names. 1.05 Orderinf! Instructions and Manufacturer's Certification: On the Ordering Instructions form included in section 4.0 of these solicitation documents, bidders shall identify those dealers or resellers that will accept orders and complete deliveries and certify that they are authorized to do so. BIDDERS SHALL IDENTIFY AT LEAST THREE AUTHORIZED DEALERS OR RESELLERS PER (SUB)CA TEGORY, AT LEAST ONE OF WHICH SHALL BE A FLORIDA CERTIFIED WOMAN- OR MINORITY-OWNED BUSINESS. A bidder may identify itself as an authorized dealer, in which case it need only identify two more. Information on certified minority vendors is available from the Office of Supplier Diversity at http://osd.dms.state.fl.us. The cel1ification shall be executed by a duly-authorized manufacturer's representative; dealers and resellers are not authorized to sign this certification on behalf of the manufacturer. AUTHORIZED DEALERS AND RESEILILERS MAY SELL ITEMS UNDER THE CONTRACT DIRECTLY TO CUSTOMERS, PROVIDED THEY OFFER AT LEAST AS GREAT AS THE THEN-CURRENTLY AUTHORIZED PERCENT AGE SAVINGS FOR THE BRAND. Bidders shall indicate on the Ordering Instructions fom1 the standard delivery time, which is the number of calendar days normally required to make delivery after receipt of a purchase order. Bidders shall also identify on the Ordering Instructions form all service representatives that will be responsible for providing service during the term of the Contract. For every entity identified on the Ordering Instructions form, the bidder shall include complete and detailed ordering instructions, including SPURS vendor number(s). A manufacturer may add or delete dealers, resellers, and service representatives during the Contract term by submitting a revised Ordering Instructions fonn to the Contract Specialist, which shall not be deemed a Contract amendment. 1.06 Basis for Award: The Department intends to make multiple awards on a state-wide basis to responsive bidders offering discounted prices. EACH BIDDER SHAUL SUBMIT WITH ITS BID BOTH A HARD COPY AND AN ELECTRONIC COPY OF THE LIST THE BIDDER USES AS THE BENCHMARK LIST AGAINST WHICH TO MEAURE OFFERED PRICE SA VINGS. Failure to measure percentage savings against the "benchmark" list, or an attempt to include reference to any other price, product. or similar list, will render a bid non-responsive and constitute grounds for rejecting the bid. EACH BIDDER MUST OFFER A PERCENTAGE DISCOUNT OF AT LEAST 5lYo OFF OF ITS PUBLISHED PRODUCT LIST FOR THE FLORIDA MARKET. The percentage shall not reflect any savings that may be offered for refurbished or remanufactured product. Bidders shall note the percentage on the Savings/Price Increases or Reductions form (PUR 7064) included in section 4.0 of these solicitation documents. Bidders need not, however, use their retail lists for the Florida market as / , ^ ( "I '. ,