Reso 2016-2594 - Laserfiche WebLink

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• Solicitation User Guides • On-Demand web-based Sourcing Tool training link • WinZip FAQs • Vendor FAQs MFMP Sourcing Tool Tips: When working in the MFMP Sourcing Tool, be aware of the thirty(30) minute time-out function (with a two (2) minute warning in the tool. This means that you should save your work (click the SAVE button)at intervals of less than twenty minutes to ensure your entries (since last saved) are not lost. Please note that clicking the SAVE button within the MFMP Sourcing Tool only saves your responses. The SAVE button does not transmit your response to the State. In order to transmit your response to the State, you must click the SUBMIT button on the SUMMARY page of the response. After clicking the SUBMIT button, it is your responsibility to check your submitted response within the MFMP Sourcing Tool to verify that your response is accurately and completely captured within the tool. You must do this while there is time remaining in the response period in case you discover an error and need to submit a revised response. To validate your response, you should do the following before the Response period ends: 1) Go to the "My Bids / My Responses" tab within the MFMP Sourcing Tool after you submit your response. 2) Click on the Bid ID number of your last submitted response. 3) Review entire response to make sure all responses are complete, accurate, and as you intended to submit. 4) Minimum areas to check are: i) Text boxes—Is your entire answer viewable? ii) Yes/No questions—Is the displayed answer correct? iii) All uploaded document files / scanned documents — Can you open attached document and clearly view entire content? iv) Offline electronic backup copy sent to the State (if applicable) - Can you open attached document and clearly view entire content? Does content of this file match your response within the tool (e.g., not an earlier version or working copy)? v) Pricing Information — Are all prices you intended to submit visible and accurately captured within the MFMP Sourcing Tool? It is strongly recommended that you submit your Response as early as possible. You should allow time to receive any requested assistance and to receive verification of your submittal; waiting until the last hours of the solicitation could impact the timely submittal of your Response. The MFMP Sourcing Tool's time remaining clock is NOT the official submission date and time deadline, it is intended only to approximate the solicitation closing and may require periodic adjustments. DO NOT RELY ON THE MFMP SOURCING TOOL'S TIME REMAINING CLOCK. THE OFFICIAL SOLICITATION CLOSING TIME SHALL BE AS REFLECTED IN THE SCHEDULE OF EVENTS (Section 1.5) OF THIS ITN. 3.9 Requests for Clarification/Submission of Questions All requests for clarification and questions must be submitted via the Q&A Board within the MFMP Sourcing Tool. Respondents have the ability to ask questions about the proposed items included in the office and educational consumables pricing proposals. Respondents are asked to indicate any questions or concerns with the listed Items in the price proposals. For questions about product items, Respondents are asked to reference the Item Index Number (e.g., C25, G14), their concerns, and provide for recommendations. Respondents are asked to indicate any issue that would prevent them 618-001-10-1 Office and Educational Consumables ITN Page 22 of 77