Reso 2016-2594 - Laserfiche WebLink

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from being able to submit a complete Price Proposal. As a reminder, Respondents must submit a complete Price Proposal for every one of the listed items. Questions shall be received no later than the time and date reflected on the Event Timeline in Section 1.5. The Department will provide responses to the questions according to the Event Timeline. All submitted questions will be published exactly as submitted along with the Department's response. 3.10 Basis for Award The Department reserves the right to reject pricing that is greater than pricing offered to other potential Customers (e.g., purchasing cooperatives, cities, counties, universities, colleges, or similarly situated states, such as California, New York, and Texas). The Department reserves the right to accept or reject any and all responses, or separable portions, and to waive any minor irregularity, technicality, or omission if the Department determines that doing so will serve the State's best interest. The Department will review the Respondent's proposals submitted as outlined in Section 7 - Evaluation and Selection, which includes both the single award, multiple award, and regional pricing proposals. The Department reserves the right to award to a single Respondent or multiple Respondents as determined to be the best value of the State. 3.11 Response Opening and Electronic Posting of Notice of Intended Award Offers shall be opened after the date and time indicated on the Schedule of Events in Section 1.5 and thereafter evaluated according to Section 7 - Evaluation and Selection. If the ranking or award is delayed, the Department shall post a notice of the delay in the MFMP Sourcing Tool and the Vendor Bid System and revise the Schedule of Events. Any person who is adversely affected by the decision may file a notice of protest in accordance with Section 120 of the Florida Statutes. See paragraph 2.20 of the General Instructions (PUR 1001). The Department shall not reply to, or provide rankings or notices of award by telephone, email, or fax. 3.12 Execution of Response The Respondent's response shall include all appropriate forms located within the MFMP Sourcing Tool RFX Info Section and as outlined Section 6 — Technical Specifications. Requested question responses shall be entered electronically in the MFMP Sourcing Tool as indicated in Section 6 — Technical Specifications. The Respondent's response shall include the Pricing Proposal spreadsheet within the MFMP Sourcing Tool RFX Info Section and as outlined in Section 6 — Technical Specifications. Failure to provide all required information and documentation within the response / proposal package shall result in rejection of the proposal. 3.13 Special Accommodation Any person requiring a special accommodation for public meetings because of a disability should call State Purchasing at (850) 488-8440 at least 48 hours prior to public meetings. If you are hearing or speech impaired, please contact State Purchasing by using the Florida Relay Service at (800) 955- 8771 (TDD). 3.14 Firm Response The Department may make an award within one-hundred and eighty (180) days after the date of the opening, during which period responses shall remain firm and shall not be withdrawn. If an award is not made within one-hundred and eighty (180) days, the response shall remain firm until either the Department awards the Contract or the Department receives from the Respondent written notice that the response is withdrawn. Any response that expresses a shorter duration may, in the Department's sole discretion, be accepted or rejected. 3.15 Use of Third-Party Consultant 618-001-10-1 Office and Educational Consumables ITN Page 23 of 77