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I I I I I I I I I I I I I I I I I I I City of Sunny Isles Beach A Professional Services for Emergency Debris Disposal Management \1111 Our Unique Disaster Debris Data Management Approach The one greatest significant issue facing an applicant such as The City is the need for speedy and accurate documentation of post-event field work to facilitate and expedite FEMA funding. Utilizing paper load tickets creates countless delays due to invoice reconciliation, data entry, QA!QC of data entry, among other issues. An alternative ~ approach to the traditional paper load ticket system is the use of Malcolm Pirnie's HaulPass™ system (a Smart Card data capture and management system). The system is activated upon notice to proceed and, depending upon the magnitude of the event. is completely operational in less than 30 days. Once the system is fully deployed, the paper load ticket becomes the "backup" process only, The HaulPass™ approach utilizes a credit card size plastic card that has a small programmable memory chip. When a debris contractor vehicle is certified, the vehicle driver is issued a HaulPass™ card with the vehicle certification number (i.e., the placard number) embedded and encrypted on the HaulPass™ card. The debris contractor is responsible for their HaulPass™ and if lost or damaged, is required to be recertified to receive a new card. Our HaulPass™ system exceeds the requirements of FEMA Guidance 325. The debris load site monitor (i.e., QA Field Monitor) is issued a unique identification number which is embedded and encrypted on their Smart Card (QA Monitor Card), as well as a GPS enabled Personal Digital Assistant (PDA) cradled in a Smart Card reader. The QA Field Monitor would use his/her card to sign-in to the PDA each morning. In addition, each debris disposal site is equipped with a printer and PDA. The PDA has a Smart Card reader M903301 / WHI ~ which reads the HaulPass™ and prints hard copies of the debris load ticket for the vehicle driver, debris contractor, and the City. Each debris site monitor (QA Tower Monitor) will also be issued a unique identification number which is embedded and encrypted on their Smart Card. The Tower Monitor will use their card to sign-in to the Tower PDA each morning and sign-out each evening. r@ "' 11I-- _ ...., '-' l PH07HP22378 ~7 c.y. pm's Hauling ~ark's Tree Service ,Hauler data retrieved:.~ress 'Get Info' mD:riml I!!J' . liiil\ W..::.G Screen shot of a PDA In general, the HaulPass™ approach works as follows, The debris contractor, upon load completion, presents their HaulPass™ to the QA Field Monitor, The QA Field Monitor places the HaulPass™ in his/her card reader to "write a ticket" onto the HaulPass™, By doing this, the HaulPass™ has the date, time, QA's name, and GPS location embedded on the card, The QA Field Monitor then returns the HaulPass™ to the debris contractor so that the driver can proceed to the disposal site to dump their load. Upon arrival at the disposal site, the debris contractor provides the HaulPass™ to the QA Tower Monitor who then inserts the card into the Smart Card reader enabled PDA. The debris contractor's MALCOLM PIRNIE INDEPENDENT ENVIRONMENTAL ENGINEERS, SCIENTISTS AND CONSULTANTS