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As fieldwork is completed, SRI will produce, collect, and organize all paperwork such as load tickets. All data are then entered into the SRI database, which will later provide supporting invoice detail to ensure successful reimbursement from funding agencies. This will occur throughout the project but with particular focus early in the project to establish good practices of field personnel and a superior process. SRI will implement and maintain a disaster debris data management tracking software system that: . Ensures proper storage and organization of debris collection debris data; . Links load tickets to any parameter - contractors, trucks, TDSRS information, etc.; . Streamlines record reconciliation of each load of eligible debris; . Provides daily, weekly, monthly and project-wide customized reports as required by the City's Project Manager showing recovery status, schedule updates, and project completion forecasts; . Streamlines debris removal contractor invoice reconciliation, and cost projections; and . Provides the necessary details to submit to the FEMA and other funding agencies for use in Project Work- sheets and other types of reimbursement applications such as Detailed Damage Inspection Reports SRI's debris tracking software is extremely flexible as to its management, input, predetermined field selections and reporting output. Reports can be fully customized to meet any of the City's needs or requirements. 2b. IDENTIFICATION OF A SIGNIFICANT PROJECT ISSUE As was discovered during the 2004 and 2005 hurricane seasons, one of the main issues that can develop during the course of a disaster debris removal operation is the accurate monitoring and tracking of debris removed from Federal-Aid (FA) eligible roads. As federal benefits cannot be duplicated, any costs incurred by the City of Sunny Isles Beach for debris removed from FA roads during first pass can only be reimbursed by the Fed- eral Highways Administration (FHW A) and cannot be reimbursed by FEMA. Numerous applicants throughout the state are currently attempting to segregate the FA eligible debris removal and monitoring costs in order to prepare Detailed Damage Inspection Reports (DDIR) for submission to the FHW A through the Florida Dept. of Transportation (FOOT). This procedural step is required so that the FEMA Project Worksheets for the over- all debris removal project can be processed, approved, obligated and funded throughout the project. Inability by some applicants to segregate costs has resulted in substantial funds being de-obligated at the time of project closeout. SRI has developed a methodology in which the segregation of the FA eligible costs is accomplished automati- cally through the use of F A designated debris removal contractor crews, monitors and load tickets. As soon as the first pass operations are completed, a DDIR can be prepared for the City of Sunny Isles Beach for submis- sion to FOOT. The remaining debris recovery costs from roadways can then be submitted to FEMA. 2c. PRACTICALITY OF APPROACH Working from the Keys to the Panhandle, the practicality of the Solid Resources' technical approach has been demonstrated following the impacts of eight hurricanes in Florida during 2004 and 2005. Other debris manage- ment firms have mimicked SRI's use of the Incident Command System structure to mobilize, adjust and demo- bilize debris monitoring resources. The use of similar techniques by competing firms provides positive confir- mation that the SRI approach is practical in a real emergency situation and that its comprehensive but flexible structure provides a superior degree of quality control, minimizes monitoring costs and provides for rapid and complete reimbursement of all eligible debris removal costs. Daily processing and data entry of all load tickets, combined with daily mapping of the status of the debris re- moval activities is the most practical methodology to ensure successful reconciliation of load tickets and in- voices, while providing debris removal status updates to the City and its citizens. The use of SRI's proprietary software tracking program allows the City to request reports such as Daily and Cumulative breakdown of de- bris disposal by Type of Debris and Disposal Site location. SOLI D ~ RESOURCES L""\~-rAI..b: E.\tl:.RGL"'CY ~ERVJ:B 6