Eisman and Russo Consulting Engineers

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I I I I I I I I I I I I I I I I I I I EMERGENCY DEBRIS DISPOSAL MANAGEMENT Restoration Contract in Districts Six and Four. John and his team efforts were recognized by the City of North Miami Beach with a "John Corcoran/Target Engineering Group" Proclamation Day. II. PROJECT UNDERSTANDING AND APPROACH Approach & Operational Plan for the City The scope of services in this Request for Proposals lists a number of activities that need to be performed on short notice. We are confident that the qualifications and experience of the personnel assigned to this project will allow us to provide such services upon notification. By necessity, a number of these activities will be concurrent and performed in close cooperation with City personnel, which will require updates being transmitted on a regular basis to inform the City of our progress. Before the Storm Debris Manaaement Action Plan The clear presentation of duties, responsibilities and procedures in a manual is an excellent tool for handling emergencies, Naturally, as things change and experience is gained, additional material can be incorporated in it. Our first order of business will be to become very familiar with the information already available at the City and to schedule sessions with Emergency Management Personnel to discuss any comments, clarifications or questions we may develop during this review. We will develop possible recommendations for incorporation into the manual based on the experience we have accumulated over our 14 years of emergency contract management. Some of the activities we anticipate handling include: ~ Provide Daily/Weekly/Monthly Updates to City Managers and/or Council Members ~ Progress Reporting, Estimate of Completion Analysis ~ Debris Management Zone weekly updates ~ Damage assessment reports, status reporting ~ Coordinate activities with City ~ Coordinate activities with adjacent Counties and Agencies ~ Schedule and attend regular Public Information Meetings ~ Provide notices and other information to local news agencies ~ Handle business and resident concerns and provide progress information as needed ~ Coordinate activities with the Solid Waste Management Department (SWMD) ~ Provide status reports to SWMD Directors as required ~ Coordinate activities with Emergency Operations Centers (EOC) ~ Assist in monitoring and reporting any illegal dumping activities ~ Assist in traffic control ~ Prepare PW's/DDIR's and documentation necessary for FEMA/FHWA reimbursement ~ Provide real time information for use by the Public Information Officer and provide PIO personnel if necessary ~ Provide trained personnel as requested to fill administrative and management roles in the case of disaster ~ Management Organization ~ Provide contractor invoice reviews and approvals ~ Provide other Project Management duties as assigned by the City Aqreements with Other Aaencies It will be necessary to update the list of agencies with which the City anticipates coordinating their efforts with in case of an emergency. This includes law enforcement departments, emergency rescue departments, utility companies, railroad corridors and the Florida Department of Transportation. We will strive to make a complete list with a graphic representation of each jurisdiction name and contact information of emergency management personnel. Coordination with Contractors Our proposed Team has participated in the development of standard contracts for use in case of emergencies. The coordination of contractors meetings with participation of the Florida Transportation Builders Association (FTBA) and industry representatives from FDOT debris hauling contractors resulted in documents that were satisfactory to all parties. As with any contract, new experiences may warrant the modification and inclusion of additional contract provisions and contract unit pricing, particularly 3