Eisman and Russo Consulting Engineers

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I EMERGENCY DEBRIS DISPOSAL MANAGEMENT I I I considering the special cases of highly urbanized areas. On this project, we propose to follow a similar procedure since a partnership with the debris removal contractors is key to the success of this program. We will always recommend doing this coordination through the industry representatives in order to avoid perception of favoritism to any given contractor. A broad representation of the industry, the commitment of resources and a clear understanding of the procedures for performing and invoicing the work should be discussed. Similar to the work effort that we did for Miami-Dade County, we strongly recommend the use of a pre-emergency scope of services meeting which would include inviting the contractors that may be interested in participating in the program, for the purpose of discussing the particulars of the emergency contract, field operations, reporting procedures, collaboration with other agencies and with the public, and invoicing procedures. We will also assist the City in identifying the contractors that have worked in the past and their performance and the level of resources that can be committed to the project. I I Temporary Debris Staging & Reduction Sites (TDSRS) In order to insure maximum efficiency of debris removal and disposal operations, it is vitally important to select only the most suitable sites for temporary debris staging and reduction. Available sites should be surveyed in advance to insure they are fully useful and cost effective as well as environmentally appropriate for their intended usage. I The following factors should be considered when reviewing the TDSR Sites: Size - An appropriate TSDRS needs to be of adequate size to accommodate the hauling, dumping, and stockpiling of large quantities of debris, as well as for activities such as shredding, chipping and burning. Location - TDSR sites are most useful and efficient when they are convenient (short haul distance) for the debris removal contractors. Crucial in their estimation of costs for removal efforts is the time for each truck to haul, dump, and return. Stability/Ground Conditions - Usefulness and efficiency of a TDSRS is dependent on the ability of trucks to enter, turn around, dump, and leave the site with minimal hindrance such as soggy conditions or unstable ground conditions. For this reason, existing ground elevations and drainage capabilities need to be given careful consideration. I I I I TDSRS's and Effects on Debris Removal Costs In order to promote maximum competition among possible debris removal contractors, available TDSR sites need to be surveyed, reviewed, selected, and disclosed to all prospective bidders for use in preparing their bids for emergency work. Availability, location, size, and suitability for their intended purpose are all important factors in determining costs and efficiency of operations. In this regard, the more unknowns removed from the bidding process and the greater consistency and competition amongst bids, makes for more options as well as increased contractor's resources available for the recovery efforts, all to the greater benefit of the public. I I I I I Durino Hurricane Watch/Alert Pre-Mobilization Within three days of anticipated landfall we proceed to update all of our contact lists and contact our partners in the industry to ascertain the availability of personnel. For our core management group, we have already stipulated procedures for contacting personnel in the absence of telecommunications, as is often the case. As a way of example, immediately after Hurricane Katrina, when no cell phone communications were available, we were able to gather a group of twelve core inspectors within two hours by following the door-to-door procedure that we had set in place. In addition to the procedures for communications to personnel, part of our pre-mobilization includes the renting of motor homes to provide self-contained office space. I Communications We have learned that adequate communication is the key to managing the effort. It is also evident that not all cell phone services are available at all locations, Our proposed manager will carry two different cell phones from two different service providers, In this way we mitigate communication problems after a storm. Additionally, all managers have laptop computers equipped with satellite wireless communication cards to maintain connectivity to our main servers. Moreover and due to our experience after Hurricane Wilma, Target has invested substantial funds in the total duplication of our computer system in an out-of- state location. We are now confident that even in the case of loss of power and loss of broadband 4 I I