Eisman and Russo Consulting Engineers

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I EMERGENCY DEBRIS DISPOSAL MANAGEMENT I I coverage and inspections for all work crews without incurring unnecessary delays to recovery operations. Field Supervisors can access at all times a valuable source for additional trained Monitors established by our Rapid Response Training Program discussed in detail under "Resources & Availability". This insures that our Area Supervisors always have qualified and fully trained field monitors available to accommodate changing work crew assignments from multiple contractors over large geographical areas. Numbers of field monitors assigned will be adjusted on a daily basis as per the next day's contractor work assignments. Daily Start Up and Coordination Meetings between Contractor's Supervisors and Field Supervisors insure that the work proceeds in an efficient, effective, and safe manner. I I Verification of Loading and Compaction All field loading operations will be closely monitored by the Target Team personnel during loading activities. Hand loaded trucks, although sometimes necessary in restricted areas and certain circumstances, are generally discouraged if not disallowed for high volume work. Hand-loaded vehicles utilized in special circumstances are evaluated for pay quantities on the established 100% = 50% FEMA authorized method. Field Monitors are instructed to properly note on all load tickets whether the loads are "Machine" or "Hand Loaded" to alert Tower Monitors to appropriately adjust pay quantities to conform to FEMA accepted practices. Proper methods of evaluating percentage full values are reviewed with contractors before commencing work to promote cooperation and a "team effort" as well as to avoid any possible pay discrepancies and/or field conflicts that could affect the successful outcome of the project. I I I Inspection of Work of Debris Recovery Contractors All field monitors are provided detailed instructions regarding type of the debris to be handled by their contractors including segregation requirements and proper load ticket notations signifying debris classifications, pick up locations, dump site locations, etc. Upon any observation of improper procedures, Debris Monitors may need to issue field stop work orders as authorized by the City. In the event of any stop work order, Field Supervisors will be immediately notified to confirm the time, placed and cause of any stop work order, and to provide for immediate resolution and continuance of the work. Field Supervisors will immediately take charge to insure that any resolution takes place and a timely re-start of operations proceeds without unnecessary delay. I I I Obtaining and Recording Load Information All field monitors responsible for writing and signing load tickets will be required to keep with them at all times a copy of the Debris Management Action Plan for quick field reference. Under no circumstances will field monitors be authorized to sign load tickets without witnessing first hand that all procedures and requirements have been met. Each evening, we begin inputting the load ticket information into our customized database for reporting purposes the following morning. I I Survey of Areas for Special Needs As part of daily routines, Field Monitors are trained to survey their assigned work areas at the end of each work period and record any pertinent information regarding location and size of tree stumps, estimated quantities of remaining debris, placement of any new debris along previously cleaned areas, presence of hazardous materials, etc, on their daily reports. Daily reports are reviewed by Supervisors to produce Estimates of Remaining Debris, Production Rates, and other forecasting tools to track progress and estimate project completion dates by area. Information is also assembled and utilized when necessary to establish the need for specialized work crews either for the handling of hazardous materials or in cases where de-rooted trees may require special equipment for removal and handling. All tree stumps removed shall have their ground cavities filled with clean fill and then properly graded level for public safety. Tree stumps will be documented along with photographs and GPS coordinates in accordance with FEMA policy to insure maximum reimbursements for costs incurred. I I I Innovative Approaches During our experience with the 2004 and 2005 storms in South Florida's FDOT's $400 million restoration program which included the cleaning of all drainage structures and roadway and drainage repairs in thousands of locations, we recommended the development of a master database for future use. A database can be compiled by uploading the information captured in the field, including the date in which the structure was cleaned, the name of the contractor and any other particulars, such as damages or missing grates. This information which was developed during the course of the repairs can be used as part of the City's maintenance program for the cleaning of drainage structures. 6 I I I