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City to address a high volume of related project assignments and "fast-track" the projects no matter the size, Our organization will enable our team to seamlessly act as an extension of staff to the City, As always, all project assignments will implement our Project Management and Quality Assurance and Control Plans to ensure that all deliverables are of the highest quality and exceed the City's expectations, PROJECT MANAGEMENT PLAN Throughout the last 29 years working on similar type projects, ADA has implemented a proven approach that includes developing and implementing a Project Execution Plan (PEP) and Project Management Plan (PMP), The PEP includes proven protocols for successfully preparing construction contract documents (design plans and specifications) and obtaining the required permits to allow construction to start on schedule, The PMP addresses team organization and responsibilities, communication protocols, management systems/procedures, schedule and budget control procedures, document control protocols, and a quality assurance and control plan, in order to assure that designs, analyses and project coordination are implemented to meet or exceed the City's standard protocols and expectations. The ADA Team is committed to meeting the schedule and budget requirements for this project. In order to meet established deliverable dates, ADA will develop a detailed schedule for each assigned project in Primavera P3E and incorporate the schedule as part of the project PMP, The schedule is developed after the scoping meeting by the ADA Team Project Manager, task leaders and senior management in collaboration with the City's Project Manager, Each project schedule is based on task and milestone delivery dates anticipated for the project and will identify the critical path issues and tasks that drive the final deliverable dates, To facilitate timely execution and progress monitoring of each task, responsibility codes are added to identify members of the project team and/or City staff with primary responsibility for timely completion of each task, The project schedule is incorporated into the Integrated Schedule and Budget and Management (ISBM) graph, which is a key element of the PMP, The ISBM is used to track budget and schedule progress on a single graph, Our Project Manager will be responsible for: . Tracking the schedule throughout the project, . Preparing bi-monthly or monthly progress reports, . Updating the schedule as needed, and . Taking appropriate corrective actions to maintain the defined deliverable and key project completion dates. . Monitoring Project Milestones In order to meet funding constraints, the right balance must be achieved between the project scope and available funding, There must also be a good definition and understanding of the scope of work coupled with accurate budget estimating procedures, Once the scope of the work is adequately defined, budget estimates are prepared and compared to the available funding budget Each successful ADA project begins the same way: we listen intently to staff's expectations and goals for the project so that we begin with the end product or result in mind, We then implement our proven project management system to deliver the expected results as cost-effectively and timely as possible, We do this consistently because we utilize efficient processes and comprehend the appropriate regulations required to navigate through the myriad of agency approvals needed to execute any project The following factors are critical to the success of each ADA assignment: . Team Responsiveness . Cost Effective Designs . Meeting with City staff early and often . Preparing documents and checking them before City receives them . Constructability Review of Design . Monitoring Schedule and Budget . Regularly informing project stakeholders . Adhering to our Quality Assurance and Quality Control Plan r- ----- ---- lIl!1I ........- ~ ~!n:l.'iIOOOOlJ~~~ Ui~.;2. -l ~t:\ " '.,,0' .' ~iI ("'.0. Ill"."'.