R.J. Behar & Co.-# 5 - Laserfiche WebLink

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. Cost Control RJ Behar understands the importance of cost to an overall program and the need for having a design being commensurate with the available construction budget for this project. We are sensitive to the City's budgets For cost control and management of budget (professional service fees), we also utilize a job cost accounting program that tracks all project charges as they come. The name of the program is Deltek, customized specifically for Architectural/Engineering firms. Our cost expenditures will be closely monitored with respect to the proposed project schedule, which will be based on the agreed contract deliverable. Document Control Document control is very important as aspect of all projects. All administrative procedures and legal protections require proper care of documentation. RJ Behar understands matching documentation requirements with any size project. We use a straightforward system for prioritizing, routing and maintaining the necessary project documentation. Besides memos and meeting minutes, there are contract documents, plans, specifications, operations manuals, survey data and invoicing that will all need to be routed to their proper locations within the City system. RJ Behar has worked with a number of public agencies and municipalities since its inception and is adept at organizing project documentation using the client's methods, procedures and formats. We are familiar with most document formats used in engineering documentation (i.e. pdt's etc.) and will easily adapt to requirements of the City, early in the project. Pro~ctCoordmailon Coordination of a multi-member team requires regular attention. All matters related to the project will be coordinated with the City's project manager. We will try to minimize the City's day-to-day involvement by keeping the project manager informed electronically (e-mail). Our project manager will serve as our focal point of coordination and for providing timely responses and prompt follow up. He will be the link with the project team. Between R.J. Behar and the Citv of Sunnv Isles Beach - As previously discussed we will keep the City's project manager well informed of all project issues at all times. Recognizing that City's project managers may be managing numerous projects at any given time, we will try to accommodate his or her day-to-day involvement by either 1) obtaining needed information ourselves, 2) maximizing electronic information transfer (e-mail), 3) conference calls, or 4) prompt meeting minutes. We will schedule progress meetings as often as the City's project manager desires. A progress report will be provided on a monthly basis including required action items and who is to follow up. The City's project manager is the voice for the City and therefore we will coordinate with him/her prior to meeting with other entities. . Between R.J. Behar and 3rd Parties - RJ Behar will develop a distribution list for each involved outside or 3rd party (i.e. developer, stakeholders). Meeting minutes will be prepared, identifying key project input and future action items. Qualitv Assrance / Qualitv Control Proqram RJ Behar will ensure the quality of its product. We strongly believe that we are solely accountable for the delivered product. We have a documented quality assurance program tailored for municipal projects. A synopsis of program is outlined below. . QC Personnel - an autonomous group of reviewers who are completely independent from the design teams' staff. The personnel chosen are highly experienced in the tasks they will be reviewing. Committing the appropriate staffing to the project is the most important quality assurance measure. Our project manager will lead the quality control team. . QC Reviews - will be separated into two major areas: 1) city's criteria and 2) study/plans preparation and cross reference review. Each review is important to overall project quality and decision-making. . . QC Process - will follow a process that starts with the 1) originator, 2) it is sent to a checker, 3) it goes back to the originator who reviews comments and determines which comments are to be implemented, 4) The originator II R.J.Behar . I Quality Control Process ,_ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _.. _ _ Produrtion _ _ _ _ _ _ _ _ _ _ _ _ __ liB + tt Ouoli1yControl ~ ~ uuultj IIIIID ! MakeOeanCh8(kPrln~ondPtm onAlOflQWith RE[iMorkedPrinh ~ E) - _~t~'.'.IlII.I/'JI~~IL__ ~ RJ BEHAR COMPANY ApPROACH To THE PROJECT SERVICES PAGE 6