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shall describe the procedures to be followed for maintaining the Code in the future. Included in the codifier's description, at a minimum, shall be: (a) A description of what material is typically included in supplementation (b) Procedures to be followed to process supplementation (c) Scheduling of supplementation (d) Turnaround time for supplements (e) Description of packaging of supplements for delivery (t) Cost of supplementation 4.5 Describe work in phases. 4.6 Cancellation of Invitations for Bids. An invitation for proposals, or other solicitation may be cancelled, or any or all bids may be rejected in whole, or in part, as may be specified in the solicitation is within the City's sole discretion. The reasons therefore shall be made part of the contract file. Notice of cancellation shall be sent to all businesses solicited. The City shall give any respondee the opportunity to compete on any re- solicitation or any future procurement of similar items. 4.7 Correction or Withdrawal of Bids; Cancellation of Awards. In general, bids shall be unconditionally accepted without alteration or correction, except as authorized by City Ordinance. However, correction or withdrawal of inadvertently erroneous bids before or after bid opening, or cancellation of awards or contracts based on such bid mistakes, may be permitted, where appropriate. Mistakes discovered before bid opening may be modified, or the bid may be withdrawn by written or telegraphic notice received in the office designated in the invitation for bids prior to time set for bid opening. After bid opening, no changes in bid prices or other provisions of bids, prejudicial to the interest of the City, or fair competition, shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid ii L) The mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident; or (2) The qualifier submits evidence, which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of proposal, or to cancel awards or contracts based on bid mistakes, shall be supported by a written determination made by the City's Finance Director. (3) Notwithstanding the foregoing, the City Commission shall have the authority to waive any and all irregularities in any and all Page 4 of 10 Codification Services Proposal 61710111:42 AM