Reso 2016-2624 - Laserfiche WebLink

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o Detailed reports will be sent with the Eligible User's invoice. The Eligible User will define the required detail of these reports. o Ability to issue an access number or PIN number for security purposes. o The Fuel Card Vendor shall provide the Eligible User's tax exempt ID number with the fuel card at no cost to the Fuel Card Program Eligible Users. • Fuel Cost o All•applicable taxes will be exempt from the fuel cost: This tax exemption will be excluded from the fuel cost and disclosed on the Eligible User's invoice. • Immediate Use Vehicle Accessories o Commodities may include, but are not limited to, motor oil, transmission fluid, brake fluid, windshield wiper blades, fuses, tires, etc. These commodities are for immediate use on the Eligible User's vehicle at the time of purchase. These Commodities will be charged at the Eligible User's negotiated price or at the Contractor's Fleet Management discounted price, whichever is less. Commodity purchases outside of the State of Florida may include applicable sales taxes. o Services may include, but are not limited to, car washes, vehicle maintenance, vehicle repairs, tire service, towing etc. These services must be performed on the Eligible User's vehicle at the time of purchase. These services will be charged at the Eligible User's negotiated price or at the Contractor's Fleet Management discounted price, whichever is less. Service purchases outside of the State of Florida may include applicable sales taxes. • Eligible User Accounts o The Contractor shall provide an on-line Account Management system to Eligible Users. These accounts shall be accessible on-line for day to day management and reporting purposes. o The Contractor shall provide Account Management Software and training to each Eligible User. This software shall have the same functionality for all Eligible Users and should interface with the Contractor's on-line system. o If deemed necessary by the State, the Contractor shall provide programming, at no charge to the State, for interfacing with the State's accounting system. Currently, the State is using a legacy system called FLAIR. o Other Eligible Users will negotiate interface programming, to provide compatibility with their accounting system, with the Contractor as required. o The Contractor shall have an Eligible User service center that has full account management services available between the hours of 7 a.m. and 6 p.m. EST. Monday through Friday except for State holidays. o The-Contractor shall have at least one Account Representative assigned to the State for • the management of the Contract. 17