Reso 2016-2624 - Laserfiche WebLink

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• Fuel Card Reader Equipment at State and Eligible User Sites o Installation of all equipment with Fuel Card reader capability will be at the request of the State or Eligible User, the cost of which shall be mutually agreed upon between the Eligible User and Contractor. - - o The Fuel Card reader shall capture Fuel purchase data in the same manner as a Retailer. o The Contractor will be responsible for providing all equipment maintenance and software updates as required. The Eligible User will be responsible for providing all electrical connections and data transmission lines as required. • Optional Fuel Product Management at State and Eligible User Sites Upon mutual agreement between the contract user and Contractor, the Contractor may provide fuel product management at State and Eligible User sites. The cost for this service shall be mutually agreed upon between the Eligible User and Contractor. The site shall be those for which Fuel Card reader capabilities equipment has been installed. This includes, but is not limited to, the monitoring of Fuel levels, ordering and/or delivering Fuel, etc. This service also includes the use of equipment and tools, and all services and responsibilities prescribed or implied which are necessary for the complete performance by the Contractor of its obligations under the Contract. State and Eligible Users will not be charged for Fuel stored at these sites. State and Eligible Users will only be charged for Fuel dispensed into their Vehicle Fleet. 4.04 CONTRACT DELIVERABLES Emergency Plan Within thirty days of contract signing, the Contractor and the State shall jointly develop an Emergency Plan. The Fuel Card Services Contract allows for the purchase of commodities and services that are necessary to execute the Emergency Plan. These purchases shall include the use of equipment and tools, and all services and responsibilities prescribed or implied which are necessary for the complete performance by the Contractor of its obligations under the Emergency Plan. This Plan shall include but not be limited to: • Commodities and services available to Eligible Users during emergencies. • An assessment of risks • Operational assignments (Who does what, when and how) • Procedures for Emergency notification (How do we tell people there's a problem?) • Procedures for activation in the event of an emergency situation in order to protect and/or recover critical assets and functions. • Procedures for Emergency Plan testing • • Procedures for an annual review, updating, altering and re-writing that results in a document that is fully functional and operational. 18