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I I I I I I I I I I I I :1 I I ,I I. ]1 .1 I 'I I. ApPROACH TO THE PROJECT Consul-Tech will take a proactive approach to the management of this contract to assure proper coordination of activities from all parties involved to accomplish the successful completion of the contract. This contract may require that multiple work orders or authorizations be performed simultaneously and by different staff members and discipline compositions. Therefore, a well-defined management plan that monitors progress and coordination is of paramount importance. The main components of the management approach are: 1, Organizational Structure Consul-Tech proposes an organizational structure with clear definition of responsibilities and lines of communication to successfully manage this program. The organizational structure consists of five major levels: ~ Principal in Charge The Principal in charge will oversee the contract and ensure that management and staff is following established management protocols, procedures, and accomplishing the City's goals. ~ Project Manager The overall contract will be controlled by the Project Manager. He will be responsible for the overall management of the project, all internal and external coordination of project issues, and a direct line of contact with the City. ~ Quality AssurancelQuality Control Manager A Senior Level Project Manager will oversee the QA/QC effort, and will assign the independent reviewers for this project. The main components of the QC Review are: 1) Engineering design criteria review, including decisions and commitments made; 2) Plans preparation/cross reference review; and 3) RFQ No. 07-07-01 - Professional General Engineering Consultant I. GENERAL ENGINEERING CONSULTING Consul-Tech's approach to execute this contract is to provide the City with the required services with minimum effort from City's personnel. A key element for the success of this contract will be the ability of the Consultant to manage all project phases. To achieve this goal, the general approach will consist of the following key elements: Program Management & Technical Approach, A. PROGRAM MANAGEMENT Consul- Tech utilizes a strong management approach on all of its projects. Our project managers are not just involved in management, but also in the technical issues of the project. This approach provides our clients with the best possible service. Constructability and biddability review. Quality review of the construction plans will ensure that plans and bid documents are free from errors, omissions, and misinterpretations. ~ Task Managers Task Managers consist of a group of seasoned project managers that will be responsible for managing and coordinating the individual task assignments. The Task Managers are responsible for the day-to-day coordination of each task. ~ Support Services Support Services consists of a group of professionals well respected in their fields of expertise. This group will assist the Task Managers in performing their duties. This group will review plans, perform design and make recommendations in their field of expertise. 2, Monitoring the Program Schedule Continuous monitoring of the various project schedules will be performed. Consul-Tech is keenly familiar with the process and requirements of each type of proposed project and the timeframes required to accomplish each task. Our staff is well aware of activities that may not be under the direct control of the City that may cause potential delays. Some of these activities consist of utility issues, permitting, and city approval. Consul-Tech will monitor these activities closely to minimize unexpected events that could lead to possible delays. The responsibility for control of the project progress schedule will rest with the Project Manager. This schedule control will be accomplished as follows: ~ Weekly contact by Task Managers with Support Service staff to determine project progress and to identify areas of potential delays or conflicts. ~ Bi-weekly meetings of Task Managers with the Project Manager to review each project schedule and define corrective action, if required. ~ Monthly meetings will be held with the City to inform and discuss the project status and schedule. Also, this meeting will serve as an avenue to obtain feedback and direction from the City. 3. Coordination This contract requires extensive coordination with various agencies, utility companies, internal support services, and the City. Page 8