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<br />c <br /> <br />/'" <br />~ <br /> <br />c <br /> <br />City of Sunny Isles Beach: Special Inspection Services <br />RFQ No. 11-07-11 <br /> <br />A project file system is set up and maintained in a central office location. The project file will contain all <br />original hard copy and digital project documentation in accordance with local office procedures. <br /> <br />4.1.4 Control of Quality Records <br /> <br />Quality records provide evidence of conformity to the requirements, and effective operation of the Quality <br />Management System. A documented procedure exists which defines the controls needed for the <br />identification, storage, protection, retrieval, retention times and disposition of quality records. <br /> <br />4.1.5 Procurement Quality <br /> <br />Subconsultant and subcontracted services are all evaluated based on subcontractor's technical expertise <br />and proven ability to meet contractual requirements. Purchasing/contractual documents shall contain data <br />clearly describing the product or service ordered, including scope of work, technical requirements, <br />professional liability, qualifications of personnel, Quality Management System requirements. Procedures <br />are in place that requires procured services to be verified. The procured service must meet contractual <br />requirements. The type and extent of verification shall be dependent upon the type of service, historical <br />performance or current status of the supplier/subcontractor. <br /> <br />4.1.6 Control of Monitoring and Measuring Devices <br /> <br />URS maintains procedures for the control, calibration and handling of inspection, measuring and test <br />equipment (including test software, where applicable). All inspection, measuring and test equipment used <br />to perform analysis and testing for clientele shall be included in the program. Equipment shall be calibrated <br />according to manufacturer's calibration specifications and procedures (if available); otherwise documented <br />calibration methods shall be established according to manufacturer's specifications. <br /> <br />4.1.7 Internal Audits <br /> <br />URS conducts internal audits of selected projects at planned intervals to determine whether the Quality <br />Management system conforms to the planned arrangements, and that it has been effectively implemented <br />and maintained. The purpose of the audits will be to verify that proper procedures, detailed checking, <br />Independent Technical Reviews and document control activities are being followed and performed in <br />accordance with the Project Management and Quality Assurance Plans. Trained auditors are responsible <br />for the planning, reporting and follow-up activities of the internal audit. All audit findings become <br />documented non-conformances or corrective actions requiring corrective actions. <br /> <br />4.1.8 Corrective/Preventive Action <br /> <br />A documented procedure is in place that describes the corrective action process when deficiencies are <br />uncovered during internal audits. URS makes every effort to eliminate the cause of nonconformities, and <br />potential nonconformities, in order to prevent their recurrence. Corrective actions may include physical <br />correction of the noted deficient item followed up by re-training of staff in the proper procedural process. <br /> <br />4-4 I Peg E- <br /> <br />URS <br />