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c c c City of Sunny Isles Beach: Special Inspection Services RFQ No. 11-07-11 . Progress Reporting Requirements Contracting and Control of Subcontractors Project Quality Assurance/Quality Control Processes Independent Technical Review Requirements Project Documentation Control/Retention Project CAD Standards Work Products/Deliverables and Deadline Dates . . . . . . This Plan then becomes the baseline Project Management Control document providing organizational control, guidance and information for implementation of the various Work Orders to be assigned to URS during the duration of the contract. Project specific PMPs will be refined to establish budget, scope, and schedule, and identify interactions with the City staff, within URS and with required contractors as well any outside agencies or other client identified entities. The Plan documents and describes the individual work tasks, subconsultant assignments and identifies the sequence of activities associated with successfully completing the work within the projects scope, schedule, budget and level of quality objectives. The Plan will clearly identify work activities to be executed by URS, our subcontractors as well as the interrelated coordination activities with the City. Proiect Communication and Coordination URS recognizes the need for and importance of frequent and open communication with City staff as well as effective communication with the design team members. URS will utilize a communication protocol, which utilizes the project manager as the primary point of contact for the project. All formal contractual communication to the City would flow through this point of contact. Day-to-day contact on technical matters however, may also Occur at the project technical lead levels between URS staff and project design consultants already engaged by the City. To facilitate communication and coordination with the City and design team members, frequent scheduled meetings with Staff will be proposed to monitor and report on the status of the work and to coordinate other issues such as management and scheduling critical to each task. Periodic meetings with senior URS and City management will be requested to obtain feedback on overall URS performance as a client satisfaction and wellness check. URS fully understands, and appreciates the need to perform as a seamless extension of City staff in representing and providing information to entities outside of the City. URS also recognizes that the City staff and design consultants also has considerable knowledge, experience and capable professional staff with valuable knowledge and background applicable to all City projects. URS views and considers the City staff to represent a key and critical team member to the successful implementation and completion of any particular project assignment. It is important that the City staff be an active participant in the work implementation process with design consultants. Our approach is to utilize a "technical outreach" philosophy with the City staff and project design consultants by scheduling initial design review workshops, attending monthly meetings, and subsequent periodic Deliverable Development Reviews at predetermined levels with City Staff. 5-3 I ? (' S e URS