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13. The due date for proposals has been extended? Yes, the date is Tuesday, January 10, 2012 at 10:00 a.m. This information is contained in Addendum No. 1. 14. Does he have to be somebody employed or can it be a subcontractor? It can be a subcontractor. You just need to make reference to your Landscape Architect as part of your proposal. You need to have access to a person. 15. Auxiliary Price, you say Section A, trees, plants, etc. how much weight is that being placed on the pricing for the overall maintenance contract? Say you want a price for 20 Medjools and you haven't priced it, how much does that weigh in that Section A let's say the maintenance of the Rights -of -Way, Parks, etc. That is why he wrote in one of the slides, which will be part of the Addendum, lie put in the list of plants that the City uses, so that you at least become familiar with the plants that we typically use, that he knows you are going to do your weight, but that is up to you. He can only give you the plants, he doesn't know what is going to happen next year in terms of plant selection. It could be that we change five plants, ten plants, so just note that the City has the ultimate choice in how many plants we are going to be selecting. He can't tell you any more than that except that he tried at least in the Power Point to give the plants that we typically purchased but it is not to say that we are not going to purchase any more or any less. 16. Would that be for new plants only or would that be to replace something also? That is for replacements, and new. 17. In the event that a tree had to be replaced, that is just covering the price of that tree. As for any type of crane work, or a boom truck, or something like that, that would be needed to install that tree, that is not in that price, it is only the price of the tree? No, whatever you use to replace the plant has to be in your plant schedule, that is your price of the plant. It has got to be in the price, and so if you are replacing a Medjool, make sure that the medjool price includes the crane, MOT, everything else. It is also in the spec for Section A, he just gave a synopsis, if you read that spec it tells you. City Manager Alan J. Cohen said he has been here for about seven (7) months now, and he wanted to say a couple of things so that you are very clear on what it is that you are bidding on. First of all to answer the questions about the length of the contract, he is revisiting every single contract that we have throughout the City and that is the main reason why this one is shorter than the typical three (3) year contract because we do recognize the ramping up that takes place for a project of this magnitude. He has a City Commission that is very, very focused on community aesthetics. Think about some of your most detailed customers and multiply that by ten, welcome to Sunny Isles Beach, however you want to say it but he wants to be crystal clear on that. You have to be focused on quality and having an attention to detail unlike most of your other clients would even dream about. His Electeds are out there literally every day looking at the landscaping, commenting on it, and they are feeding comments back to him that they are giving him directly that they are hearing from their constituents, and then he feeds it back to Public Mandatory Pre - Submittal Conference QA 122811.doc Page 6 of 7