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SGM Engineering, Inc. City of Sunny Isles Beach RFP No. 12-04-02 Continuing Professional Architectural & Engineering Services Firms Only (CCNA) Section 4 – Approach and Methodology Permitting: Permit applications will be prepared and submitted to the appropriate permitting agency. It is important for the Owner to have permits in-hand prior to the bidding of a project in order to avoid contractor delays or unauthorized work. Construction Administration Services: SGM can provide a full range of construction administration services. Our role will not involve instructing or directing the Contractor as to the means or methods of his construction techniques, but will involve enough supervision to ensure that the Contractor completes the project in reasonable conformity with the plans and specifications. SGM believes that the firm providing the design is the most qualified to provide construction inspection. Our experience in following tasks has made us a successful firm t o protect the client’s best interest in terms of completion on time and within budget, such as:  Coordination with City’s PM throughout the course of the project.  Responding to City’s permitting department, building inspector, fire rescue, / fire marshal in a timely manner to make sure that required data/ & information are given in a timely manner without any delay.  Review and respond to submittals, shop drawings and any RFIs in a timely manner.  On-site inspections by our engineers to make sure that all proj ects have been constructed per construction documents, Florida Building Code and AHJ.  All the warranty booklets, owner’s manuals, as-build drawings and final close-out documents will be done on schedule. Permitting: Permit applications will be prepared and submitted to the appropriate permitting agency. It is important for the Owner to have permits in-hand prior to the bidding of a project in order to avoid contractor delays or unauthorized work. SGM Engineering will provide assistance to the City’s Pro ject Manager during the bidding procurement process. This will include:  Developing the Technical Specifications.  Coordinate the City’s Purchasing & Contracts.  Respond and resolve to any comments issued by City’s Purchasing & Contracts.  Attend the pre -bid c onference, assist the City Project Manager to respond and resolve to the comments raised by Bidders/Contractors. Evaluate the Bidders and assist selecting the Bidder who complies with Specs & general requirements.  Attend the Construction Kick -Off meeting, regular job site construction meeting, review the shop drawings, owner's operational manual, submittals and pay applications. This will ensure the quality of equipment and the workmanship associated with the project.  A complete Test & Balance of all DX uni ts, Air or Water Cooled chillers, diffusers, Fans and Hydronic devices. This will ensure the Contractor's compliance to the Construction Documents.  An Energy Conservation measure to save electricity during unoccupied hours. This can be done by using a simple time clock or an Energy Management System, per City’s approval. Project Approach Our design team will ensure that there will be documented and constant communication with the City of Sunny Isles Beach and our design team. We will involve the facility end users and City personnel throughout the entire design process. Our approach starts with: 1. Project Kick-Off meeting with all the parties involved, 2. Receive inputs during kick -off meeting regarding the nature of the project, 3. Budgeting, compliance with UFC or other authority having jurisdiction over the project, 4. Define the Project: Scope, Schedule, and Contract Documents, 5. Data Collection: Application of Anti-Terrorist/Force Protection criteria, 6. Cost engineering, 7. Sustainable design utilizing LEED rating tools, 8. Energy Conservation,