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SGM Engineering, Inc. City of Sunny Isles Beach RFP No. 12-04-02 Continuing Professional Architectural & Engineering Services Firms Only (CCNA) Section 4 – Approach and Methodology SGM is responsible for project cost control and will provide cost control management. The process begins with a complete review of the project scope before design efforts begin, and reviewing project cost estimates during design. This process allows the PM to manage and focus design efforts to achieve the budgeted estimated cost of construction and eliminate late project deadlines. During project execution, he will monitor all project execution costs including sub-consultants on a weekly basis. We negotiate a reasonable schedule up front, then subject to review period fluctuations, works with the Task Order Manager to manage the team and resources to get the project completed when the client needs it. If at any point in the design process, we estimate of the construction cost exceeds the construction cost set forth by the government, or if the team “feels” that the project cost is escalating, the PM will immediately advise the City’s Project Manager.  Modify the scope, materials, or construction method, as required, to reduce the estimated construction cost to an amount within the available project funds, or;  Proceed with preparing the plans and specifications with one or more options as approved by the PM. Measures to be taken to ensure construction quality, within budget parameters Our philosophy is to provide our clients with quality professional services, promptly after their request. We will maximize cost savings while designing an d constructing all projects with on-time performance on a schedule that meets all of your expectations. This philosophy will be carried through by the following means:  The project manager will communicate with your representatives and all team members thr oughout the various phases of the project, from study through completion of the project.  Establishing the project criteria during initial project kick -off meetings and assurance of applicable code compliance throughout the project implementation.  Attendance at meetings, provide cost estimating and stay within the budget.  Careful maintenance of the project schedule and provide value engineering.  Close communication with your staff throughout the project to ensure your needs are being met.  Close coordination with local authorities having various types of project jurisdiction.  Close communication and cooperation with the Project Manager, Construction Manager and others.  Experienced regular project site observation and inspections throughout the project.  Resolving construction issues on-the-spot.  Perform substantial completion inspection and follow-through with final punch list items. Contract Compliance and Enforcement of Industry Standards SGM’s role is to provide the highest quality of design construction doc uments, cost estimates, construction administration and coordination efforts with construction managers and owner’s representatives by ensuring that professional standards and timeliness of all projects are met. SGM will do everything necessary to ensure c ontract compliance and achieving completion within the scheduled time and approved budget. Our staff is extremely familiar and confident with their knowledge of Industry Standards and will ensure all industry standards are enforced with an emphasis on codes and energy conservation requirements. Our design team will design for optimum facility and system performance from start -up through completion and initial occupancy periods for each project phase. The SGM team will work closely with the staff and associates of the City, Construction Manager, all governing agencies, and sub-contracting firms throughout all phases of the project. With open communication and cooperation, this partnership will arrive at a fully integrated and cost –effective project. Responsibility to Meet Time and Budget SGM assumes the responsibility for communication during construction administration. This communication includes response to RFI’s and submittals be assumed by SGM’s project manager. SGM designers and engineers are immediately notified when RFI’s are logged in electronically. Through clear lines of communication engineers and designers are able to immediately turn around shop drawings and submittals.