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City of Sunny Isles Beach Construction Management Services For Gateway Park - RFQ No. 12 -06 -01 • The URS Team will take meeting minutes at each meeting and distribute them to all attendees and designated City staff. Design Review of Construction Documents The CM will coordinate and facilitate periodic design reviews of the construction documents. The general focus of these reviews will be based on the following: • Completeness of the documents • Review documents for constructability • Discussions on proposed Value Engineering, and alternate materials The City's design /build team will be responsible for tasks including the following: • Compliance with all of their contract terms and conditions • Coordination of their work and deliverables to the City • Quality control of all work produced under the contract with the City • All engineering and designs produced • Compliance with all applicable governing codes and regulations • All required permits • Compliance to the project schedule and budget Processing Requests for Information (RFI) ( The URS Team will assist the design /build team with managing the RFI log and the status of RFI resolution. This log will be transmitted (or made available on the project web site) to the City. Project Progress Meetings The CM will meet with the design /build team to i schedule a regular project progress meeting to fall on a consistent day of the week. The purpose of this meeting is to review the progress in relation to the schedule, determine if there are any issues impacting the progress of the work j (schedule and budget) and review status on Iresolving action items. Project Reporting J In consideration with the input from the City on the preliminary evaluation of the project, our lead CM will request that the design /build team t provide a monthly status report regarding the project. We will review the information each month and compare it to the master program schedule for compliance to individual project schedules and milestones. We will upload the completed and accepted monthly status reports. The URS Team will also prepare a monthly project status report for the City contract coordinator which will contain the following: • Update of the master program schedule - this will show the current status of each portion of the project and any changes to the project phase durations. • A cost -to- budget report for each sub - project identifying the current project budget, the costs committed against that budget, and the balance of funds remaining as well as contingency fund usage and remaining balance amounts. • A monthly project cash flow forecast spreadsheet which tracks and forecasts costs over project duration for both design and construction budget line items. • Executive summary of the current schedule analysis and financial analysis identifying issues and recommended resolutions, as well as the forecasted 'health' of the project. • A one -page spreadsheet (monthly summary) of the status of the project. • The CM will facilitate a monthly status meeting with designated City staff to present the monthly status report and review progress and suggested improvements for the success of the Project. City staff comments will be addressed and the CM will manage the follow -up Section 4—APPROACH/METHODOLOGY 27