RFP 17-03-01 Citywide Healthy Vending Services

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City of Sunny Isles Beach |Request for Proposal No. 17-03-01 16 The Contractor agrees to provide and maintain an adequate supply of merchandise for dispensing in the equipment provided. The Contractor shall be responsible to provide an adequate routing schedule to insure that merchandise is fresh, continuously available and equipment is properly functioning. Routing schedule should be on a regular scheduled basis set up by the Contractor and the City. Notification should be given to the City if the set up schedule is going to change. The contractor shall ensure that a minimum of 40% of all the snacks and beverages per machine must contain “all natural ingredients”. All dated products must be fresh, with un-expired dates of sale at all times. Vendor shall remove all expired products no later than the printed expiration date if not sold. Sale of expired products shall be a basis for default of the contract. 3.9 REPORTINGS Each vendor must submit with proposal a sample report of commission remittance of current customers. The Vendor agrees to compute, report, and pay monthly percentage to the City due from gross vending receipts of the previous month in accordance with the a greed upon percentage as indicted in Attachment A. The percentage of to the City shall be calculated on gross sales less applicable sales tax. Accompanying the check representing payment of commission due, a statement of sales with the following information will be forwarded to the City: a. Machine Number b. Counter reading (beginning and ending) c. Gross receipts as determined by counter d. Actual cash taken from machines e. Taxable receipts (gross receipts less refunds) f. Florida Sales Tax deduction g. Net receipts applicable to commission h. Commission due The City has the option of spot-checking collections as required to ensure accurate reporting of income and commissions. Vendor shall remit payment for all user fees within fifteen (15) days after the end of previous month. 3.10 LATE PAYMENT FEE Failure of Vendor to pay any of the revenue payments or any other fees, charges, or payments required herein on time is a breach of the Agreement for which City may terminate same or take such other legal action as it deems necessary. The monthly report of gross receipts and the monthly payments due the City must be submitted no later than fifteen (15) calendar days after the last day of preceding month. In the event the Contractor fails to pay the monthly fee by the stated date, there shall be an additional charge of $50.00 payable to the City for such late payment. If the payment and any