Reso 2017-2682 - Laserfiche WebLink

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order request form approved by the City Manager or his designee for said modification requests. The following MUST be submitted/included by Contractor prior to any additional work being undertaken by Contractor; failing which, the Contractor shall not be paid for the additional work: • A statement outlining reasons for the change and the effect of the change on the Services. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Amount and the Contract Time. • A list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. • Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. • Cost of labor and supervision directly attributable to the change. • Comply with any applicable product requirements if the proposed change requires substitution of one product or system for product or system specified. 10.3 ALLOWANCES Allowance Adjustment. To adjust allowance amounts, Contractor shall base each Change Order proposal on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place. If applicable, Contractor shall also include reasonable allowances for cutting losses, tolerances, normal product imperfections, and similar margins. Contractor also agrees to the following conditions: • Include installation costs in purchase amount only where indicated as part of the allowance. • If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed. • Submit substantiation of a change in scope of work, if any, claimed in change orders related to unit-cost allowances. • The City reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count. Contractor must submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or contractor's handling, labor, installation, overhead, and profit. Contractor shall submit claims within fourteen (14) days of receipt of the change order or change directive authorizing work to proceed. The City shall reject claims submitted later than fourteen (14) days after such authorization. Contractor also agrees to the following conditions: • Do not include Contractor's or subcontractor's indirect expense in the change order cost unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents. • No change to Contractor's indirect expense is permitted for selection of higher or lower priced materials or systems of the same scope and nature as originally indicated. C5800-1617-058—SAFEWARE. INC. Page 9 of 25 S B