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City of Sunny Isles Beach, Florida Marine and Coastal Professional Engineering Consulting Services (CCNA) | RFQ No. 18‐02‐01 Aptim Environmental & Infrastructure, Inc. 19 01C032018D understand that the City is at the helm and that it never wants surprises from its consultants either in the performance of their services or in helping to foresee obstacles or increased risks that might impact the goals of the City. The APTIM Team’s communications protocols and proactive consultancy will keep the City’s best interests in the forefront. For example, on the City of Deerfield Beach Storm Berm Nourishment project, continuous communication with the City was needed early in the project to meet permit submittal deadlines and strategically determine the proper environmental permitting path to pursue given a changing sand source. APTIM’s flexibility and continuous project management allowed us to quickly change course and to deliver the proper permit type within a reasonable timeframe and within the existing contract framework. We will use multiple methods of communications including written reports, phone calls, and email. With our team located close by, we find face‐to‐face meetings are also beneficial for developing project scopes and discussion at key project milestones. We are also available to attend and present at City Commission meetings as needed. Project Planning Upon receipt of the task order, the critical path schedule dictates the sequence of tasks, such as public involvement and education, design approvals, environmental impacts, permitting, and bidding. A successful project begins with the development of a detailed scope that properly defines the goals and objectives, and clearly identifies the tasks involved to accomplish those goals and objectives. Upon the agreement of a project scope, a work plan is developed that assigns a schedule to every task required in the project’s life‐cycle. With the proper planning and dedication to adhering to that critical path plan, surprises are kept to a minimum. Unforeseen circumstances happen, but by applying a proactive approach to define the obstacle and presenting alternative solutions to mitigate the impacts of the obstacle, time and cost impacts are avoided. APTIM uses the same general approach to all of our projects, but fine‐tunes the approach to address the specific scope and scale of each of project. As the City identifies work that it needs accomplished, APTIM’s management team will identify which team members are required to complete the task and coordinate to develop a detailed scope of work and budget. The Project Manager, with input from key team members, will develop a Project Work Plan that acts as the blueprints for the project, including manpower, equipment scheduling, and a timeline for deliverables. Protecting our clients’ budget and schedule are important elements of project delivery. For the City, APTIM will respond to all requests given with immediacy. Upon receiving a notice to proceed, our staff will commence work to meet the identified timeline for deliverables. Before beginning work, and at regular intervals thereafter, APTIM will work to develop and adapt (if necessary) a project timeline for deliverables that meets the City’s needs. Depending on the complexity of the project, which may involve many disciplines over a long period of time, the project’s Work Plan may activate internal systems for continued control. Regular informal updates or formal reporting will be provided to the City as a project progresses depending on the needs of the project and the City.