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i. ,, <br /> : RFP No. 18-04-03: Disaster Debris Monitoring Services&Financial RecoveryAssistance <br /> Certifying Contractor Vehicles For Debris Removal <br /> Certification, documentation, and validation of truck measurements are required by FEMA. Our <br /> staff will provide the measurements of the truck and trailer beds and review the compliance with <br /> requirements such as limitations of extensions above metal rails. The truck measurements will be <br /> recorded and entered into a spreadsheet for validation. Whenever load tickets and truck <br /> numbers are entered throughout the project, the database will verify that the truck bed capacity <br /> matches the truck number and recorded volume. For additional documentation, each measured <br /> truck will be photographed. Summary books of all certified vehicles will be maintained at each <br /> TDSRS and final disposal sites to verify vehicles and equipment and for quality control purposes. <br /> Certification will include inspection to ensure compliancewith minimum GDOT and City <br /> requirements. Potential attributes of vehicles subject to modification will be documented and <br /> periodic/random or suspicious spot checks and re-certifications will be utilized to discourage <br /> vehicle alterations. <br /> All load tickets and debris site data will be entered into our data management system daily. Our <br /> data management system really proves its value on complex projects. Managing ROW <br /> vegetative and C&D debris is relatively simple. Tracking numerous communications, types of <br /> debris, and inspections for each individual right of entry (ROE) property requires a well-designed <br /> data base system and should not be developed "on the fly" in the event of a catastrophic <br /> disaster. <br /> Entering load tickets into a database application <br /> 1 The process of daily ticket entry by individuals knowledgeable of both this project and debris <br /> removal in general provides a valuable check on reasonableness of load tickets and activities. <br /> For example, if significant C&D debris is observed from addresses in a light damage area, the <br /> clerk will ask a supervisor to verify. We have caught many potential problems quickly on past <br /> projects, when an observant data entry clerk recognized something that 'just didn't seem quite <br /> right." We train data entry personnel to think about the data as they go. This adds some extra <br /> hours to the data entry process, but we feel this is an important QA/QC step. Many cross-checks <br /> are also built into our proprietary data system, which shows caution flags when unexpected <br /> parameters are detected. Examples of data base "flags" could be short turn-around of a hauling <br /> unit, discrepancy on capacity, or high loads per day. We can also generate electronic load tickets <br /> if requested. <br /> GPS coordinates are recorded, and digital photographs are taken to document critical activities, <br /> including all unit price tree removals, to meet FEMA requirements. Sample photographs are <br /> taken on all aspects of the project. We are prepared to take, file and store additional <br /> photographs and GPS coordinates, as requested by the City. <br /> Digitization of source documentation (such as load tickets) <br /> Our team will originate and complete load tickets for each load of debris.We will digitize load <br /> tickets, tower logs and other original "source" documentation. We can also implement an <br /> . TIDAL EveryCatastrophe,EveryRecovery 37 <br /> 1 BASIN, <br />