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IIIIIRFP No. 18-04-03: Disaster Debris Monitoring Services&Financial Recovery Assistance Ielectronic load ticketing system, as requested by the City, to enter data electronically in the field. We utilize an advanced data management system to effectively organize, store, and report project data. All data is the property of City will be continuously available for your review. I Developing Daily Operational Reports To Keep The City Informed I We will provide detailed daily status reports to City for use and information. These reports will be developed for automated generation by our comprehensive data management system. Relevant project statistics and cumulative,statistics will be shown in a straight forward graphical I manner for officials to provide information to the media or to their constituents. These reports will be customized to fit the specific needs of the City. These reports will include information such as vehicles operating, total loads hauled, and cubic yards hauled. This data will be broken Idown and reported in categories by precinct, by contractor and by debris type. We will also report average truck size and citizen drop-off sites by category. IReview, Reconciliation, And Validation Of Debris Removal Contractors We reconcile quantities with the contractor on a regular basis to ensure load ticketed quantities I match as the project progresses. This avoids much stress at the end of pay cycles in the event of different interpretations by the parties.We reconcile data ticket by ticket and perform all tasks in compliance with FEMA and FHWA standards. We review all contractor invoices for accuracy and I . consistency with load tickets, tower logs, and project spreadsheet quantities. Accurate, complete invoices/pay requests with correct quantities are forwarded to the City on a timely basis with a recommendation for payment. This monitoring, documentation, and review process provides the I quality control and backup needed for full reimbursement by FEMA, FHWA and/or FDEM. We will keep City informed of the effect of recommended payments on the project/overall budgets, Project Worksheets, and City Purchase Orders. This will assist in planning for Purchase Order 1 adjustments and the need for additional Versions of Project Worksheets. Development of Project Worksheets (PWs) IWe will keep a strategic focus on Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, FDEM and any other applicable agency for disaster Irecovery efforts by City staff and designated debris removal contractors. We will establish a relationship with the Public Assistance Coordinator(PAC) responsible for writing the PW for the project. Our staff will provide estimated debris quantities and cost Iestimates to assist the PAC in developing the PW and any versions required. Our team will provide assistance to the City in identifying eligible damage to public facilities under other IFEMA Category assignments. Preliminary Damage Assessment (Category C thru G): I We will provide assistance to the City in identifying eligible damage to public facilities under FEMA Categories C through G. This work can extend into assistance in writing of PWs and TIDAL • Every Catastrophe,Every Recovery 38 BASIN. I .