Disaster Program & O perations Inc.

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• Supervising the accurate measurement of load hauling compartments and accurately computing volume capacity in cubic yards (CY) • Documenting and recording measurements and computations • Documenting truck hauling compartment condition using digital photographs • Preparing a master log book of all hauling equipment used by the City's debris removal contractor • Compiling, reconciling, and documenting daily, in an electronic spreadsheet format, all eligible debris hauled by the debris removal contractor(s) 8.4 Field Collection Monitoring To obtain FEMA reimbursement for Eligible Debris, all loads must be monitored in the field by collection monitors. Specific activities shall include, but not be limited to, the following: 1. DP&O will provide personnel to serve as Field Monitors and Field Supervisors. The primary function of the Field Monitors is to verify that debris picked up by the DMC recovery crews is Eligible Debris and to issue debris load tickets for such Eligible Debris: Field Supervisors shall oversee and coordinate the work of the Field Monitors. 2. DP&O will have trained Field Monitors and Supervisors to ensure that proper FEMA documentation protocol requirements are instituted and followed. DP&O will equip all Field Monitors with vehicle transportation and with state-of-the-art technology, which will include cameras, computers, communication devices, GPS devises, and other equipment as deemed necessary and/or appropriate. 3. DP&O will have Field Monitors stationed at all DMC operations. DP&O will also have roving monitors that will observe DMC operations to ensure that only Eligible Debris is removed from the areas designated by the City and to verify the proper loading and compaction of debris into debris recovery equipment. Each truck driver will be given a load ticket that validates where the material originated. Photographs of debris shall be taken as directed by the City to verify the source and type of debris for reimbursement purposes. Trucks that are observed picking up material outside of the designated rights-of- way or that is ineligible will have all loads hauled that day deducted and the load tickets invalidated. 4. If a Field Monitor finds that the DMC's work is not performed as specified by the City and/ or complies with FEMA, federal or state requirements for debris collection activities, the Field Monitor will immediately issue a stop work order and notify their field supervisor AND project manager. All stop work orders must be documented and reported immediately to the City's contract manager. Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 47