Disaster Program & O perations Inc.

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41110 All recovery material will be reconciled as follows: • Pre—Disaster Existing Inventory: will be reviewed and reconciled with purchased materials used for recovery and those purchased for restocking inventory. • Policies (Payroll and Insurance) -All payroll,overtime policies will be reviewed for federal compliance with overtime pay and comp time for key management. • Insurance- an available copy of insurance policy for all assets claimed and the schedule of values with deductibles. •Be reviewed and included with disaster documents: a copy of any lease agreements, or maintenance agreements for items claimed for FEMA reimbursement showing maintenance responsibility of the assets claimed for damage repairs; and any staging properties, or buildings temporarily leased as a result of the disaster and claimed with disaster reimbursements will require copy of leased agreements. • Donated Resources- all donated resources and volunteers will be gathered, reviewed and included for reimbursement advantages. • This log will be used to calculate the Donated Resource credit the applicant will receive to reduce the 12.5% share of the project cost • DP&O is capable of coordinating and performing communication with appropriate Federal, State, and Local Agencies on behalf of the College, as directed by the College. We are committed to represent Miami Dade College through the Federal Management Agency's (FEMA) Public Assistance (PA) Program and other federal and state programs, to ensure full compliance with all Federal, State, and Local laws in order to limit any subsequent audits and reviews, and to minimize impacts from future disasters. In Phase I of our recovery approach we will identify every opportunity for College to qualify and submit projects for Hazard Mitigation and CDBG Grants. We are experienced with the recent changes made by FEMA to the Public Assistance Program through the "New Model" announced in January 2017 and are very familiar with the Florida PA portal and the FEMA Grants Portal and their use. • We will coordinate and represent the College, as requested, at FEMA meetings and inspections providing the dedicated FEMA Program Director or Project Manager designated to the project and Engineering representative. • We will identify and confirm with FEMA all expenditures eligible for reimbursement under FEMA categories A-G and provide all necessary to support to coordinate FEMA/State Project Worksheet (PW) submittals review. • The Project Manager and Principle will ensure that for each meeting all FEMA/State items reviewed and approved, or obtained for review and approval will be documented on a "Miami Dade College Recovery Submittals Received or Approved Sign off sheet" with date and signature of State and FEMA. !r Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 54