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CONSULTING ENGINEERING SERVICES FOR Golden Shores Utility Undergrounding and Roadway Improvements D–8IWOP41002.18w_Sunny Isles Beach Golden Shores Undergrounding.indd coordination meetings with other key stakeholders will be held as appropriate depending on how that individual stakeholder is affected by the work in the specific project area. Transportation Management Plan (TMP) We will develop a TMP that is tailored specifically to this project and the Golden Shores neighborhood. This plan will be developed in collaboration with the local stakeholders and compared to other concurrent projects and events in an effort to minimize impacts to the community. We will discuss, receive input, and communicate this plan through the various public outreach mechanisms in place for the project, including the website, press releases, and scheduled public meetings. The plan will discuss items important to the City such as: Coordination with the Police and Fire Departments Consideration of impacts to emergency response times Trash collection (both yard waste and solid waste) Interaction with other concurrent construction projects in the City Mail and package delivery Preferred detour routes Parking Impacts Identify the maximum limits of disturbed right-of-way at any given time during the project Ultimately, the TMP will provide clear direction to the contractor on how traffic flow should be implemented throughout the project. The details of how many cones and barricades to use will still be left to the contractor but we will dictate the major elements and specific detour routes when needed based on community input, stakeholder coordination, and the infrastructure needs for the project. Public Information Support / Resident Coordination / Project Liaison Together with the City, our team will ensure citizens are involved and informed throughout the project. We will coordinate community outreach to residents for the duration of the project. As we work through the Design Phase, it will be important to solicit public input and hold community information meetings that will allow opportunities for project managers, engineers, and experts to be available to the public to hear their concerns or inform them on plans and ideas. Regular update and information meetings can serve as the link between the community and the implementation team over the span of this project and alleviate concerns or issues as they come up. Community Relations We will implement project-specific community outreach to review the design components of the plan and the impact to the neighborhood. Our Project Liaison will serve as a link between engineers, City and residents during the Design Phase. We will coordinate with City Staff and City Commission as necessary to provide regular updates. We will seek involvement and send updates to community organizations, homeowner’s association, and other local groups during the detailed design process. A designated community relations spokesperson will be available to support City residents, staff, council, and team members as a link between the community and project team. We further recommend that the contractor provide a Project Liaison who will be responsible for interacting with the residents during the construction phase on a day to day basis when construction is specifically occurring in front of their property. This person can provide details related to construction impacts to their properties such as expected length of time of impact and what can be expected during the process. This person would also promptly address any issues that are brought to their attention by property owners. The Project Liaison role is beneficial to the community because they have a name and a face that provides them a direct communication link to the project team. They benefit the City by having a person to resolve property owner concerns without those property owners having to disturb either the City staff or the construction work crews. Communications If the City elects, we can manage and implement a communications plan during the Design Phase. This could include providing notifications to residents such as timelines, days traffic will be impacted, and success stories once a certain goal